Basic Information

Location
NJ Parsippany 5 Sylvan
Posted Date
11-Jan-2022
Department
Program Management
Agency
Trio
Job Code
140820
Job Type
Regular

Job Description

JOB OVERVIEW

The Program Manager (PM) will be responsible for planning and executing logistics for professional education speaker programs and activities. Activities may include speaker bureau, advisory board and speaker training type programs. The PM is a customer-facing position that requires excellent customer service skills. The PM works directly with our client's field force or brand team to manage all logistical aspects of peer-to-peer programs. The PM also works directly with speakers (trained Healthcare Professionals and Key Opinion Leaders) to schedule and coordinate programs. The PM has direct responsibility for managing all assigned programs and collaborating with other team members to ensure seamless coverage. The PM must possess excellent oral and written communication skills and attention to detail.

ESSENTIAL FUNCTIONS

Administrative

* Perform basic administrative duties such as data entry, scheduling and coordination of projects

Client Relations

* Provide support across internal client teams and vendors

Project Management

* Lead and manage day to day projects to ensure smooth delivery of programs and deliverables for specific account teams

Budgeting & Finances

* Collaborate with finance and client teams to ensure that projects are delivered on time and within budget

JOB DUTIES & RESPONSIBILITIES

* Communicate with field representatives to schedule, confirm, and manage all aspects of individual speaking events in accordance with standard procedures.

* Communicate with HCPs/KOLs speakers to schedule and confirm speaking events, contracts and oversee travel needs and maintain the speaker database portal.

* Research and contract venue for each speaking event, including menu selection, confirmation of meeting room suitability, and negotiating costs (speaker bureau specific)

* Arrange and ensure audio-visual equipment based on program requirements (speaker bureau to arrange directly, or work with meetings management for other program management tasks)

* Process speaker honoraria/fee-for-service and expense payments.

* Manage overall budget for each event

* Database all program information and provide regular reports to the client on program status, program evaluations, financial status, and HCP-spend tracking. Maintain current knowledge of PhRMA code, Sunshine Act and client specific HCP reporting. 

* Work closely with other team members to ensure successful program execution.

* Position may require travel to some programs.

EDUCATION

DEGREE/DIPLOMA AREA OF STUDY REQUIRED/PREFERRED

Associates

Bachelor of Arts (BS) Communications or Business-related Field

LICENSES & CERTIFICATIONS

N/A

EXPERIENCE

MIN YEARS AREA OF EXPERIENCE REQUIRED/PREFERRED

1 year Related Work Experience (Customer Service, Speaker Bureau, Meetings/Events or Program Management)

KNOWLEDGE & SKILLS

* Familiarity to perform basic functions and formulas

* WorkFront

* Proof HQ

* Proficiency in Microsoft PowerPoint to create slides for business needs

COMPETENCIES

* Is attentive and shows interest in the subject; Expresses ideas clearly and accurately

* Creates clear goals, identifies and finds the resources (e.g. time, people, materials) needed to achieve them, and schedules tasks so that work is completed on time

* Demonstrates and communicates a high level of ownership and commitment to achieving result; Takes responsibility for one's own actions and decisions, and their consequences

* Ability to interact professionally with clients and demonstrates client focused approach to service their needs

* Sets and manages priorities judiciously

For U.S. Job Seekers

It is the policy of FCB and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.